Checklist for Year-End Preparation in Dynamics GP

  1. Review the posting types of your GL accounts to ensure they are correct.
    • Microsoft Dynamics GP >> SmartList >> Financial >> Accounts
    • Ensure your maximum records are set high enough to include all accounts (click the “Search” button to change).
    • Check that accounts are properly set as either Balance Sheet or Profit and Loss; this will impact how the account closes at year-end. Update any accounts that are set up incorrectly, keeping in mind that if you have closed prior years there may be other adjustments that need to be made (contact gpsupport@bkd.com for assistance, if needed).
  2. Clean up any “stuck” batches.
    • Microsoft Dynamics GP >> Tools >> Routines >> Batch Recovery
    • Investigate and recover any stranded batches that appear in Batch Recovery.
    • When a batch is recovered, you will need to review the results to ensure the posting is correct.
  3. Verify your 1099 vendors.
    • Microsoft Dynamics GP >> SmartList >> Purchasing >> Vendors
    • Click “Columns” to add the 1099 Type and Tax ID Number fields to the view.
    • Click “Search” to restrict your search by 1099 Type or to increase the number of vendor records returned.
    • Confirm that the appropriate vendors are configured as 1099 and that they have tax ID numbers displayed.
    • If you locate vendors that were not properly set up as 1099, click here or contact gpsupport@bkd.com.
  4. Update to the latest service pack if you haven’t already.
    • Check CustomerSource for the latest by clicking here.
    • Contact gpsupport@bkd.com if you need assistance.
  5. Run pre-emptive file maintenance.
    • Make a backup of your company database.
    • No users should be working in the system.
    • Microsoft Dynamics GP >> Maintenance >> Check Links
    • Perform for each series and print the error log for reference.
    • Contact gpsupport@bkd.com with any errors or for assistance.
  6. Plan ahead! Watch for important communications from Microsoft and BKD in November and December to help prepare for year-end.

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